When you’re planning an event, chances are you have a grand vision for how you want everything to look and feel. But it can be a huge challenge to make that vision a reality. From securing a venue to decorating to organizing entertainment and food, event planning involves so many details.
You want to wow your guests, to throw an event they won’t forget, but that’s easier said than done. As professional event planners, we’ve thrown countless events over the years, working hard to ensure every detail was executed perfectly, and we have a few tips for creating an event that is simply unforgettable.
Make the entrance stunning
First impressions are everything, and that goes for events too. When your guests enter your event, you should do everything possible to make them feel welcome and invited. Show off your planning skills at the entrance, creating a first impression that is sure to make their jaws drop. Whether that involves gorgeous décor, a custom drink, or a photo booth, be sure to put your guests in a festive spirit and let them know what to expect from the moment they step through the doors.
Craft the atmosphere
Event planning involves more than a few festive backdrops. You have to set the mood and tone for your event, developing a cohesive color scheme and atmosphere. Creating ambience involves a combination of lighting, decorations, music, and food—every detail working together to set the right tone to match your vision for the event.
Choose the right staff
An event is not a one-person show. It takes not only a caterer, DJ, and serving staff, but also suppliers, lighting technicians, and plenty of other people behind the scenes who ensure that things run smoothly. As you’re choosing your team, make sure you pick the best people to help you achieve your vision. And don’t forget the technical roles, like AV experts and lighting technicians, who handle all the sound and lighting cues to show off everything you’ve done to create this amazing event.
Select the perfect food—and plenty of it
Let’s face it, food is one of the key parts of any event. Hungry people are far less likely to have a good time, and food is one of the first things your guests will complain about if it’s not up to snuff. But keep in mind that quality food doesn’t ensure a great event if there isn’t enough of it. Work with your caterer to be sure you have a solid head count and a menu that will keep every guest satisfied.
Keep everyone entertained
Most events, whether corporate or social, last several hours, and food and casual conversation won’t take up all that time. That’s why it’s so important to provide quality entertainment for your event. You don’t want your guests to duck out early simply because they’re bored. Whether you have a stage show or an assortment of performers moving through the audience, give your guests something to watch or even interact with to make your event memorable.